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Managing Todos

Todos record scoped track tasks with content, optional assignee, due date, timecode, comment link, completion state, and workflow context.

Whether you need to remember to fix a vocal bleed, confirm a sample clearance, or send stems to a mixer, todos keep your production checklist visible and actionable.

Accessing the Todos Widget

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The Todos widget appears in the activity panel alongside other tools like Comments and the Overview. When you select a track in your grid, the widget loads any existing todos linked to that track.

To expand the widget if it is collapsed, click the Todo tab in the activity panel. The widget shows your todos list and the Add Todo button when exactly one track is selected.

Viewing Your Todos

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When the Todos widget is expanded, it displays a scrollable list of todos for the currently selected track. Each todo shows:

  • A checkbox indicating whether it is complete
  • The todo content text
  • The assignee name (if assigned to someone other than you)
  • A workflow tag or due date, if set

The list is ordered by creation date, with the newest todos appearing first. Completed todos remain in the list with a strikethrough, so nothing gets lost — you can always review what was marked done.

Creating a Todo

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Select a single track in your grid, then click the Add Todo button at the top of the Todos widget. A modal or inline form appears where you can enter the task details.

Fill in the fields that matter for your task:

  • Content — describe what needs to be done (required)
  • Assigned to — defaults to the creator; any supplied user must be the creator, track owner, or a registered collaborator assigned to the track group
  • Due date — set a deadline to keep yourself on schedule
  • Workflow tag — categorize the todo by stage, such as “Mixing,” “Review,” or “Delivery”

Click Save to create the todo. It immediately appears in the widget list for the selected track.

Linking a Todo to a Comment

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When you are working with timestamped comments, you can link a todo to a specific comment to capture a task directly from feedback. This is useful when a collaborator leaves a note at a specific timecode — instead of manually copying the context, you can convert it to a todo in one step.

If a comment has an associated todo, the comment displays a small indicator. Completing the todo does not remove the original comment — they remain linked but independent.

Updating a Todo

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You can edit a todo only when you are its recorded owner or creator. Click on a todo in the list to open it for editing. From there you can:

  • Change the task description
  • Mark it complete or reopen it
  • Reassign it to an eligible registered user for the relevant track group
  • Update the due date
  • Change the workflow tag

The update contract accepts only completed, content, workflow, assigned_to, and due_date. Track membership or assignment alone does not grant edit access.

Completing a Todo

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Check the box next to a todo to mark it complete. The text receives a strikethrough, and the todo moves or dims in the list. Completed todos stay visible so you have a record of finished tasks.

To reopen a completed todo, click the checkbox again to uncheck it.

Deleting a Todo

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If a todo is no longer relevant, you can delete it. Click the trash icon or use the delete option in the todo’s context menu. You must be its recorded owner or original creator to delete it.

Deleting a todo is permanent. If you want to keep a record, consider marking it complete instead.

Todos on Shared Tracks

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When you have scoped access to a shared track, you can read and create todos. Assignment is limited to the creator, track owner, or registered collaborator for the track group. The recorded owner or creator manages updates, completion, and deletion.

Todo creation requires scoped access through ownership, active membership, completed direct share, or completed bucket share. A revoked membership no longer supplies that access path.

Best Practices for Productive Todos

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Keep your todos list useful and focused:

  • Be specific — instead of “Fix mix,” write “Reduce vocal bleed at 1:24”
  • One task per todo — splitting complex jobs into individual items makes progress easier to track
  • Assign within the track group — select only a registered, eligible person for that track group
  • Set due dates — deadlines help you prioritize during busy production periods
  • Review regularly — check your todos at the start of each session to stay on top of outstanding items
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