Todos in Your Workflow

Todos help you stay on top of everything that needs to happen before your track is ready. Whether it’s a reminder to fix a bass drop, a note to send stems to a collaborator, or a task to finalize the mix, you can create todos right from your track’s activity panel and track them through your workflow stages.

What Are Workflow Todos?

Workflow todos are actionable tasks you can attach to any of your tracks. Unlike comments, which are tied to specific moments in the timeline, todos represent checklist items that move through your production pipeline. Each todo can be marked complete, assigned to collaborators, and linked to particular workflow stages.

Think of them as your production to-do list — but embedded directly in your tracks so nothing gets lost in a separate app or scattered notes.

Creating Todos

When you’re working on a track, you can add a todo to capture a task that needs attention. The most important field is the content — a clear description of what needs to be done. Keep it concise but specific enough that you’ll know exactly what you meant when you come back to it later.

When creating a todo, you can optionally:

Assign it to someone — the recipient must be the creator, track owner, or a registered collaborator assigned to that track group.
Link to a comment — If the todo relates to a specific timestamp or discussion, you can connect it to an existing comment so the context stays together.
Set a due date — Add a deadline to keep yourself accountable, especially for tasks tied to release schedules.
Attach a timecode — Reference a specific moment in the track if the task is tied to a particular section.

On shared tracks, creation uses the scoped access resolver. That scope governs reading and creating; it does not grant mutation simply because someone is assigned or collaborates on the track.

Viewing Your Todos

All your todos appear in the activity panel under the Todos section. They display in reverse chronological order, so the most recent tasks appear at the top. Each todo shows the content, the assigned person (if any), and whether it’s completed.

If you have many todos, you can quickly see which ones belong to each track by checking the track name associated with each item. This helps you understand context without opening every track individually.

Managing Todo Status

As you work through your tasks, you’ll update your todos to reflect your progress. The main actions you can take are:

Marking complete — update the completed field.
Editing content — replace the non-empty task text.
Reassigning — assign only an eligible user for the relevant track group.
Updating due dates — update the due_date field.
Changing workflow stage — update the workflow field.

You can edit or delete a todo only when you are its recorded owner or creator. Being assigned to a todo does not by itself grant mutation access.

Deleting Todos

When a todo is no longer relevant — perhaps the task became unnecessary or was completed outside the app — you can delete it. Navigate to the todo in your activity panel, find the delete option, and confirm the removal.

Deleted todos are permanently removed and cannot be recovered, so make sure the task is genuinely no longer needed before deleting it.

Todos on Shared Tracks

People with scoped track access can read and create todos. Only the todo’s recorded owner or creator can update or delete it.

This shared task system keeps everyone aligned on what needs to happen before the track is ready for its next stage. Collaborators can see at a glance what tasks are pending, who’s responsible for what, and when things are due.

Tips

Be specific in your todo content — Instead of “fix mix,” try “boost low-mids around 300Hz in the lead synth.” Specific descriptions save you confusion later.
Assign todos deliberately — use an eligible registered user for the track group when the task needs an assignee.
Link todos to comments for context — When a task stems from a discussion, connect the todo to the relevant comment so you can quickly jump back to the conversation.
Review todos before moving to the next stage — Before advancing a track’s workflow stage, check its todo list to make sure all critical tasks are complete.
Use due dates for release-bound work — If you’re working toward a release date, set due dates on todos to create visible deadlines that keep the team on track.